3-6 Weeks Prior to Wedding Day

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• Draft wedding day timeline

• Discuss arrangements previously made with vendors and update the timeline accordingly

• Fill in missing pieces

• Confirm all accommodations with all vendors

• Create a final timeline to distribute

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Wedding Rehearsal

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• Coordinate with officiator to determine signals or cues that will begin the Ceremony

• Remind the wedding party where they need to be the following day and at what time

• Pass out itineraries

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Pre-Ceremony

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• Facilitate on-time arrival for hair and make-up stylists

• Manage hair and makeup schedules with the bridal party

• Ensure that all personal flowers arrive on time for Entourage

• Ensure the photographer arrives on time and has the photo list

• Coordinate transportation so Entourage departs for the Ceremony as scheduled

• Ensure florist has set-up all Ceremony floral arrangements

• Set-up programs and other Ceremony decorations/items

• Ensure that Ceremony musicians have arrived and direct them as to where to set-up

• Ensure that Ushers/Groomsmen arrive on time and are ready to escort guests

• Line up the Entourage for their entrances down the aisle

• Cue Ceremony musicians when Entourage is ready to begin Processional

• Guide Entourage down the aisle

• Gather family and Entourage for photos after the Ceremony

• Transport items from the Ceremony location to the Reception venue and store any items not needed at the Reception

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Prior to Reception

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• Greet vendors and instruct them as to where to set-up

• Work with DJ/Band/MC to correctly pronounce the Entourage names and in the right order of introduction

• Ensure Reception decor and tables are set-up according to plan

• Review the final set-up before guests arrive

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Reception

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• Ensure proper flow of cocktail hour food and drinks

• Encourage guests to take their seats at the appropriate time

• Help guests locate their escorts cards and assigned tables

• Line up the Entourage for their introductions

• Cue DJ/band when to start introductions

• Guide Entourage during introductions

• Cue band, photographer, videographer and immediate family members of the Bride and Groom when important events take place at Reception (first dance, parent dances, cake cutting, toasts, etc.)

• Communicate with catering staff to confirm food timeline

• Distribute final payments/gratuities to vendors at the end of their service

• Collect gifts and personal decor items and ensure they reach the designated person/room/vehicle

• Coordinate Reception departure transportation and/or send-off

This is like when you thought you can do it all but like half-way in and 5 cases of wine later, you're carving SOS on your coffee table. We fill in the rest of the gaps for you. 

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• Vendor recommendation and email communication

• Regularly progress and to do list

• Creation and advisement of budget

• Assistance with save the date, invitation, program and menu wording

• Advisement on menu planning

• Attend tasting and sample table

• Create complete timeline for celebration and share with all vendors

• The Jade Package

This is the whole shabang, the mother of all wedding planning. So epic, we named it after my mother, Perla (cute, huh? Can I get a daughter of the year award?) 

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• We are your Peacemakers, Assistant, and Friend:

  • Vendor research and matching​

  • Scheduling meetings

  • Negotiate offerings at competitive price and within client budget

  • Review and finalize contracts and bookings

  • Payment reminders

  • Draft and finalize vendor itinerary

  • Offer input, expertise and advice

  • Initiate family mediation, we're not licensed therapist, just really good listeners

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• We are your Style Mavens:

  • Assist with overall wedding theme and colors​

  • Define vision and bring personal style to life with our creative direction

  • Assist with every visual details such as stationary font, texture of linens and selection of staple items

  • All about them mood boards

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• We are your Organizational YASS Queens:

  • Develop and oversee your budget

  • Prepare checklist for all activities and ensure completion

  • RSVP management

  • Rehearsal

  • Venue walkthrough

  • Plan guest experience

  • Coordinate entourage party and guests

  • Transport personal supplies and equipment​

  • Monitor all on site production activities and set-up of venue

  • Manage cleaning process